Last updated: 16/09/2025

Welcome to Chhaya School of Art (“we”, “us”, “our”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit https://chhayaschoolofart.org/ (the “Website”) and/or interact with us through our online services (e.g. affiliation, registration, examination, payment). By using our Website or services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We may collect and process the following types of information:

• Personal Identification Information: Name, address, email address, phone number, date of birth, parent/guardian details (if you are a minor), etc.

• Account Data: If you register with us, we might collect login credentials, user IDs, passwords.

• Payment Information: When you pay examination or affiliation fees online, we collect payment details (credit/debit card number, bank account, or other payment method), billing address, transaction records.

• Academic / Examination Data: Records of examinations, results, affiliation status, courses or classes enrolled.

• Usage Data: Details of how you use our website and services, e.g. pages visited, time spent, IP address, device & browser type.

• Communications: Any correspondence you send, such as queries, support requests.

2. How We Use Your Information

We use your personal information for various purposes, including but not limited to:

• To provide, maintain, and manage affiliation, registration, examination, online form submission and payment services.

• To process transactions and send you related information (such as confirmations, invoices).

• To communicate with you (e.g. announcements, updates, support).

• To improve, tailor and optimize our Website and services (e.g. by analyzing usage patterns).

• To comply with legal obligations, enforce our terms, protect our rights or those of others.

• For fraud prevention and security purposes.

3. Legal Basis for Processing (India)

We process your data based on one or more of the following legal grounds (as applicable in India):

• Your consent (e.g. when you submit information via forms).

• Performance of a contract (e.g. to deliver affiliation, examination or payment services).

• Compliance with legal obligations.

• Our legitimate interests (for example, for improving the services, security, fraud prevention), except where overridden by your rights.

4. Sharing and Disclosure of Your Information

We may share your information in these circumstances:

• Service providers / third‐party processors: Entities that provide services on our behalf (e.g. payment gateways, IT hosting, email services).

• Legal / regulatory authorities: If required by law, or to respond to legal process, or protect our rights, safety, or property.

• Affiliated organizations: If you are applying for or are affiliated through external/examination bodies that require verification.

• With your consent: If you agree, we may share with other third parties.

We do not sell your personal information to third parties for their marketing purposes.

5. Security of Data

We take reasonable measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These include:

• Use of secure servers and encrypted connections (SSL/TLS).

• Access controls and authorization procedures.

• Regular security reviews and audits.

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We will retain your personal data only as long as necessary for the purposes set out in this Privacy Policy, or for as long as required by law. Once no longer needed, data will be securely deleted or anonymized.

7. Cookies and Tracking Technologies

[If applicable]

We may use cookies, web beacons, and similar tracking technologies to collect usage data and improve our website. Cookies help us remember your preferences, understand how you use our site, and improve user experience. You may disable cookies in your browser settings, but note this may affect functionality of the site.

8. Your Rights

Depending on applicable law, you may have rights regarding your personal data, including:

• The right to access the personal data we hold about you.

• The right to correct or update inaccurate or incomplete data.

• The right to request deletion of your personal data.

• The right to restrict or object to certain types of processing.

• The right to withdraw consent (where processing is based on consent).

To exercise any of these rights, contact us using the contact information below.

9. International Transfers

[If data is stored or processed outside India]
If we transfer your information to other countries with different data protection laws, we will ensure such transfer is compliant with legal requirements and that your data remains protected as described in this policy.

10. Children’s Privacy

Our services are not directed at children under the age of [16 / as per local law]. If you are under that age, you must obtain consent from a parent or guardian to register or use services. If we become aware that we have collected personal data of a child without parental consent, we will take steps to delete it.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the revised version on this Website with the “Last updated” date. Your continued use of the Website after any such changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, or want to exercise your rights, please contact us: